Jamboree Terms and Conditions Extract

Registration and participation fees

Registration will be based on an electronic registration system.

The allocation numbers for each NSO's contingent will be based on the submitted Contingent Allocation form, which is due no later than 1 November 2025. After reviewing each NSO's request, the actual contingent allocation will be confirmed by the Jamboree Organisation no later than 1 December 2025. This allocation will specify the number of participants, ISTs, and CMTs expected to attend the event, and binding invoices will be issued based on these numbers.

It is strongly advised not to confirm any registrations in the NSO's internal systems before receiving the Contingent Allocation confirmation from the 26th World Scout Jamboree.

Early Registration Fees are available as detailed in the table below. For the Early Registration Fee, the Contingent Allocation Form must be submitted by 1 July 2025. The Jamboree Organisation will review each NSO's request and in consultation with WOSM confirm the actual contingent allocation no later than 1 August 2025.

To secure the Early Registration Fee, an Early Registration Deposit of 30% of the regular fee must be transferred by 1 September 2025, based on the submitted Contingent Allocation Form as confirmed by the Jamboree Organisation. Failure to transfer payments on time will result in invoicing according to the general registration rules, and the discount will not be applied.

Contingents that have paid the Early Registration Deposit will continue with further payments as outlined in section 4.4. The final (fourth) instalment will be reduced to match the Early Registration Fee.

The participation fees and payment schedule is outlined below. The participation fees are based on the National Scout Organisation (NSO) event fee categories that can be found in the table below. There are different fees for participants (Adult Patrol Leaders and youth participants and IST, CMT members.

Payment of the deposit will guarantee the number of registered participants per contingent. The deposit for each registered person is 10% of the Jamboree Fee or Early Registration Deposit of 30%. 

A deposit will be applied to the contingent concerned, not individuals. An amount of 10% of the Regular Fee will not be refunded under any circumstances, including Early Registration. Contingents who do not confirm their allocation with the deposit by 1 February 2026 are at risk of finding limited capacity for their contingent. 

Accurate allocation request ensures a healthy Jamboree budget. Once the initial allocation request is submitted and approved, NSOs may request a one-time of maximum 10% adjustment in approved Contingent Allocation.

The 26th World Scout Jamboree reserves the right to cancel the allocation of any National Scout Organisation contingent that misses payment deadlines.

For more details on what the fees include, the payment schedule and the rules, please refer to the Terms and Conditions of the 26th World Scout Jamboree.

Kindly refer to the full terms and conditions, which you can find here (Appendix 2).

How to form a contingent

NSOs in good standing with WOSM may apply to attend the 26th World Scout Jamboree. NSOs with multiple National Scout Associations (NSAs) must form a single NSO National Contingent for the Jamboree. Each NSO will appoint a Head of Contingent (HOC) who will lead the contingent. The HOC cannot participate as an Adult Patrol Leader or IST member during the event.

NSOs are encouraged to select and register their HOC before 1 November 2024. After registration, the HOCs will receive further information about the first HOC meeting.

Young people aged 14 through 17 at the start day of the Jamboree are eligible to participate in the 26th World Scout Jamboree as youth participants (those born after 30 July 2009 but not later than on 30 July 2013). Participants will be registered in patrols of 10 persons: 9 youth participants and 1 Adult Patrol Leader (APL). Four patrols will form a unit.

Adult volunteers can also join as a member of the IST. The IST is essential to the successful execution of the Jamboree. NSOs are encouraged to recruit suitable adults for the IST.

The HOC is supported by a Contingent Management Team (CMT). The team consists of adult volunteers responsible for taking care of the youth participants and managing the finances, communications, and logistics of the contingent. The 26th World Scout Jamboree requests a minimum of one CMT member for contingents of up to 18 participants and two CMT members for larger contingents. An overview of the maximum number of CMT members is explained in the table below.

No contingent may have more adults (total of ISTs and CMTs) than youth participants, except for the host NSO.

Adult volunteers must be 18 years old at the start of the event (born on or before 30 July 2009). This includes APLs, members of the IST and members of the CMT.

There will be opportunities for CMTs to meet online and take part in a study visit in Poland. For further details, please refer to the preparation’s timeline. The first meeting will be held online 11 December 2024 and then repeated on 12 December 2024 for those who cannot attend the first date.