Information notice on the processing of personal data of stakeholders of the 26th World Scout Jamboree during the Planning Stage
July 2024
IMPORTANT INFORMATION - PLEASE READ CAREFULLY This document contains important information regarding the Processing of your Personal Data as a Stakeholder of the 26th World Scout Jamboree 2027 in Poland during the Planning Stage of the event. It indicates the organisations responsible for Processing Personal Data and explains the purposes for which such data are Processed, as well as the applicable modalities and conditions. This notice also explains how you can exercise your rights under applicable data protection laws. Your Personal Data will be used only as necessary to achieve the purposes set out in this Information Notice. Said purposes and further explanations vary according to your function(s) at the World Scout Jamboree. For this reason, some provisions applicable to some Accredited Persons, Participants for instance, may not apply to you if you are not a Participant. This will be specified below, when possible. This Information Notice will be supplemented with additional information that will be provided to you, when necessary, if and where a further Processing of your Personal Data not specifically mentioned in the present notice occurs. The Jamboree Organisation reserves the right to amend this Information Notice, in particular to take account of any change in the applicable law or in case of future needs and will make diligent efforts to inform you of significant modifications. We invite you to visit the following page: https://jamboree2027.org/personal-data/ to consult the last updates. The date of the last online publication will be displayed at the top of this document. If you are registering yourself as Head of Contingent, please read this notice carefully and make sure you understand what provisions apply to you. If not, please contact us at dataprotection@wsj2027.pl. |
Personal Data Administrator
The Administrator of the personal data is the Organising Committee of the 26th World Scout Jamboree (hereinafter: “Administrator”), with its registered office: 80-823 Gdańsk, ul. Za Murami 2-10. The Administrator can be contacted in writing, by postal mail to the address: 80-823 Gdańsk, ul. Za Murami 2-10 or by e-mail at: dataprotection@wsj2027.pl.
Data Protection Officer
The Administrator, in compliance with legal regulations, has not appointed a Data Protection Officer. The DPO will be appointed before the collection of personal data of national contingents begins.
Legal basis
Personal data are processed on the basis of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation), Act of 10 May 2018 on the Protection of Personal Data (Journal of Laws 2018, item 1000) ("RODO"), and Act of 6 April 1984 on Foundations (Journal of Laws 1984, No. 21, item 97).
Contact
We use your personal data that you have provided when contacting us. The provision of this personal data is necessary in order to be able to make contact.
We use the aforementioned personal data in order to respond to the enquiry you have sent us. We are acting on the basis of our legitimate interest to provide you with contact – Article 6(1)(f) RODO. Personal data will be processed by the Administrator for a period of 5 years, after which the necessity of the data will be reviewed and possibly deleted.
The data does not originate from third parties.
The Administrator does not provide for automated decision-making.
Business contacts and statutory activities
The processing of personal data is carried out for the purpose of exchanging personal data in the context of business contacts and statutory activities of the Administrator, which is primarily the purpose of planning, organising, financing, conducting, and accounting for the 26th World Scout Jamboree in Poland in 2027, in accordance with the terms of the World Scout Jamboree Host Agreement and the Constitution of the World Organization of the Scout Movement.
We are acting on the basis of our legitimate interest – Article 6(1)(f) RODO. Personal data may come from third parties, among others: employees, partners, contractors, customers, authorities, in connection with our business and statutory activities. Personal data will be processed indefinitely.
The administrators do not envisage automated decision-making.
Entities to whom we disclose your personal data
Your personal data will be made accessible to the technical service providers of Administrator and WOSM (“processors” within the meaning of the regulations), for the strict needs of their mission and in accordance with the instructions they receive.
The Administrator may transfer personal data to a third country in connection with the cooperation with the World Organization of the Scout Movement (WOSM).
Where the above-mentioned recipients consider such measure necessary for the Authorised Purposes, they may combine or supplement any of your Personal Data with any other information in their possession. You are invited to consult the websites or other official information sources made available by the above-mentioned recipients for additional information regarding their respective operations and activities and related Processing of your Personal Data which will be Processed in a confidential manner.
In addition, personal data may be disclosed to public authorities on the basis of the law and to entities cooperating with us on the basis of agreements concluded for the entrustment of personal data processing.
Your rights
In relation to our use of your personal data, you may request from us:
access to your personal data, to obtain confirmation as to whether your personal data is being used, to obtain a copy of your personal data and to obtain information relating to the use of your personal data (Article 15 RODO),
a copy of your personal data which you yourself have provided to us, and to provide this copy either to you or to an entity designated by you in a commonly used, computer-readable format (Article 20 RODO),
rectify your personal data if it is incomplete or inaccurate (Article 16 RODO),
erasure of all or some of your personal data (Article 17 RODO), if the purpose or legal basis for the use of such data has ceased to exist, e.g. because you have withdrawn your consent or raised a legitimate objection, or if your personal data has been used unlawfully,
restrict the use of your personal data (Article 18 RODO) for the time necessary to resolve the legitimacy of your request for erasure or rectification of that data or to resolve the legitimacy of your objection or for the time necessary to establish, assert or defend your claims;
You may object to the use of your personal data based on our legitimate interest (Article 21 RODO). As a result of your objection, we will consider whether, for reasons relating to your particular situation, your rights and freedoms take precedence over considerations of protecting the confidentiality of the personal data we process.
You can withdraw the consent you have given for the use of your personal data at any time (Article 7 RODO). The withdrawal of consent does not affect the lawfulness of their use on the basis of consent before its withdrawal.
You have the right to lodge a complaint in relation to the use of your data to the President of the Office for Personal Data Protection 2 Stawki Street, 00-193 Warsaw, Poland. You may lodge a complaint electronically, in writing or orally into the minutes at the office of the President of the Office.
Changes to the Privacy Policy
We may amend and supplement the Privacy Policy as required. We will inform you of any changes or additions by posting relevant information on our websites, and in the case of significant changes we will inform you directly at the indicated e-mail address.
